Secured Fax Vs. Email: Which Is Safer For Your Business?

Faxing is still necessary for many businesses, but many are moving toward e-faxing instead of traditional fax machines. One question many business owners have is whether a secured fax service is a better option than email, which most people already use. E-faxing is a much more secure option for businesses when sending and receiving personal or confidential information.

Faxes Are a More Secure Way to Transmit Data

Secured faxes are sent encrypted, which means that hackers cannot read the data even if they can intercept it. Businesses partnering with mFax can send secure messages online and comply with legal or healthcare guidelines like HIPAA. This is because the data is protected and can only be viewed by the intended recipient. It can’t be stolen or viewed by someone else.

Email Passwords May Not be Secure

While creating strong passwords is recommended for every person and every account, most people will pick something easy to remember. Unfortunately, this means the password is likely easy to guess. Hackers are able to look at social media profiles and other data about a person online and guess the password.

This allows them to take over the email account, which means they can view sensitive data sent via email instead of fax. Since it can be hard to get customers to use more secure passwords, it is recommended that businesses use a more secure method like faxing to send and receive important documents.

Potentially Leaked Passwords for Email

A data breach can happen to just about any company that doesn’t have robust security measures in place. When a breach happens, passwords can be stolen. Often, people reuse passwords so they don’t have to remember as many of them. Once the passwords are stolen in a breach, hackers can try to get into email addresses and will often be able to take over the account. It’s far better to use a more secure method for sending sensitive or important information to avoid a hacker being able to see the information.

Email is More Vulnerable to Spyware

People receive spam emails every day, and they might not always recognize something as spam. However, when they open the link, malware can be downloaded to their computer that can capture and send all passwords and other information.

They may even inadvertently give the password or information to figure it out to a thief by responding to an email they believe is legitimate. This allows hackers to get more information from the person, including sensitive documents sent through email. Using secured faxing can help prevent this, as faxing services do not have spam.

Emails are often used for businesses, and there are a lot of times when they are a good option, but they’re not secure enough for some situations. They’re perfect for sending appointment reminders but not great for anything with sensitive or personal information. When security is needed, opting for an e-fax service is much better. Secured faxing helps to protect confidential data better and reduces the potential for anything to be stolen. Check out secured fax services now to learn why they’re the safer option.

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Mylarin Qynthoril

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