We often think of e-signatures as just ways of signing off messages. But as they say, every message represents your company and gives an impression to the audience that sees it. You may be surprised to know that the way you are signing off your documents also creates some vibes for those who are seeing and reading your emails. If you are interested in adding a Gmail signature to your email documents, then read on for some interesting ideas on how to add signature in Gmail to make it stand out.
Importance of Email Signatures
An email signature is just like a business calling card. It helps create a positive and professional image of you and your firm. It is also a great chance to brand your messages and make them unique. If you add a picture and social media contacts to your email message signatures, then you are telling the recipients that you are active on social media, and they can contact you on these platforms if needed.
The target links that you include in your email signatures will give your customers an opportunity to communicate with you more effectively. They might be able to call you directly to discuss matters. You can also use these links to connect to customers on a more personal level or build a social community. In this case, including social media icons with links to your channels makes great sense.
How to Add Signature in Gmail
To add a signature in Gmail, you would need to take the following steps.
- Open up Gmail by clicking on the icon. Then click the gear icon in the top right corner to open Settings.
- Click on ‘See all settings’ and scroll down till you see the Signature: section.
- Click on ‘Create new’ to name your new signature.
- Use the Gmail signature editor to create your signature.
- To set up automatic Gmail signatures for your new messages and/or Forward/Reply – look for ‘Signature defaults’ (directly below the editor)
- When you’re done – scroll down to the bottom of the page and hit ‘Save changes’.
Customizing your Gmail Signature
- Open up Google by clicking on the icon. Then log in to your Gmail account.
- Click on the Settings icon in the upper right corner. Then select “See All Settings.”
- Now scroll down to the “Signature Settings” section and click the radio button next to “No signature” to turn it off.
- Type in the custom text you want to include in your signature in the text box. You can add your name, job title, contact information, or anything else you want.
- Use the toolbar to format your text. You can change the font, size, color, and add links or images.
- After you have made the needed adjustments, click on “Save Changes” at the bottom of the page.
Managing Multiple Signatures
If you want, you can use different signatures for your emails. For example, you can set a signature default for new emails you compose or reply to. You can also choose a different signature with each email you send.
If you want to change your signature while you write an email, at the bottom of the window, click Insert signature. You may decide to choose a formal signature for work and another one for personal use. You just have to save each new signature under a new name.
Common Issues in Gmail Signatures
There may be some issues that you experience with regard to how to add a signature in Gmail. If your signature does not display correctly, it may be because of formatting issues. You have to go to the Settings section and click Remove Formatting. The recommended size for signatures is 70-100 pixels high by 300-400 pixels wide. You can resize the image on a computer or mobile device before you upload it. Another issue could be related to not being able to format text. You would have to uncheck Plain text mode for this.
How to Make Your Signature Stand Out
You can add your name, image, contact numbers, and social contacts to make your Gmail signature stand out. With Artlogo, you can do all this and more. Choose from the customization templates that are available to get the signature you want. Artlogo lets you choose from a variety of colors, styles, and fonts. Once you have made all the changes you want, you can just drag and drop it into the Gmail signature section preferences to save the final version. You can add a signature using Artlogo by drawing it, typing it, or creating a digital signature from a scan or a photograph. You can draw your signature on a computer, mobile device, or tablet using a light pen or a mouse. It is better to create a slightly larger version than normal, which can then be resized. Another option is to type out your signature and choose a pen color and font that suits you. The third option is to have a professional custom-made signature created by one of our experts.
It is best to make your signature as simple and clear as possible. Use a color that is easily readable on a variety of backgrounds, both light and dark. Don’t use fonts that are too fancy or that don’t read well if resized. Always check the final version of your email signature by sending emails to friends and family members with your attached signature before making them official.
If it is desired by the organization, you can create standardized but unique formats for email signatures using the fonts and colors that are commonly used by the company. Artlogo also gives you different options for the placement of your signature. It can be above or below a quote of your choice. It is best to choose the best level of graphics and logos that are available. They should also be close to those preferred by firms in your industry.
When it comes to the generation of e-signatures, Artogo has over 10 years of experience in the business.
We help create designs for you that reflect your personality and style. You can choose to use our free signature generator tool or have a customized signature created just for you. Try us today to see how we can make your signature truly unique.